Privacy Policy

CONFIDENTIALITY POLICY OF :

Vivactis Market Access

INTRODUCTION

This confidentiality policy applies to the Vivactis Market Access site.

The purpose of this confidentiality policy is to inform users of:

  • The way in which their personal data is collected and processed. Personal data is any data that is likely to identify a user. This includes, in particular, a user’s first and last name, age, postal address, e-mail address, location and IP address ;
  • What rights do users have with regard to this data ;
  • Who is responsible for processing the personal data collected and processed ;
  • To whom this data is transmitted ;
  • If applicable, the site’s policy on cookies.

This privacy policy supplements the legal notice and the General Terms and Conditions of Use, which users can consult at the address below:

www.vivactis-marketaccess.com/legal-notice/

GENERAL PRINCIPLES FOR DATA COLLECTION AND PROCESSING

In accordance with the provisions of Article 5 of European Regulation 2016/679, the collection and processing of site users’ data complies with the following principles:

  • Lawfulness, fairness and transparency: data may only be collected and processed with the consent of the user who owns the data. Whenever personal data is collected, the user will be informed that his or her data is being collected and for what purpose ;
  • Limited purposes: data is collected and processed for one or more of the purposes set out in these general terms and conditions of use ;
  • Minimisation of data collection and processing: only the data necessary for the proper execution of the objectives pursued by the site are collected ;
  • Conservation of data reduced in time: data is conserved for a limited period, of which the user is informed. Where this information cannot be provided, the user is informed of the criteria used to determine the retention period ;
  • Integrity and confidentiality of the data collected and processed: the data controller undertakes to guarantee the integrity and confidentiality of the data collected.

In order to be lawful, and in accordance with the requirements of Article 6 of European Regulation 2016/679, personal data may only be collected and processed if at least one of the following conditions is met :

  • The user has expressly consented to the processing ;
  • Processing is necessary for the proper performance of a contract ;
  • Processing is carried out in compliance with a legal obligation ;
  • The processing is necessary in order to safeguard the vital interests of the data subject or of another natural person ;
  • The processing may be necessary for the performance of a task carried out in the public interest or in the exercise of official authority ;
  • The processing and collection of personal data is necessary for the purposes of the legitimate and private interests pursued by the data controller or by a third party.


PERSONAL DATA COLLECTED AND PROCESSED WHEN BROWSING THE SITE

A. DATA COLLECTED AND PROCESSED AND METHOD OF COLLECTION

The personal data collected on the Vivactis Market Access site is as follows:

First name, Last name, E-mail address

This data is collected when the user carries out one of the following operations on the site:

When the user contacts us via the contact form

The data controller will keep all the data collected on the site’s computer systems under reasonable security conditions for a period of: 5 (five) years.

Data is collected and processed for the following purposes:

User data is encoded to enable Vivactis Market Access to track all requests made via its website.

B. TRANSMISSION OF DATA TO THIRD PARTIES

Personal data collected by the site is not transmitted to any third party and is only processed by the site editor.

C. DATA HOSTING

The Vivactis Market Access site is hosted by:

Infomaniak via Vivactis Benelux, whose head office is located at 57 Av. Gustave Demey, 1160 Auderghem

The host can be contacted on the following telephone number: +32 (0)2 352 07 80

Data collected and processed by the site is transferred to the following country(ies): Belgium.


DATA CONTROLLER

A. THE DATA CONTROLLER

The person responsible for processing personal data is Elora Valentin.

The data controller can be contacted from Monday to Friday between 9 am and 5 pm at the following e-mail address: info@vivactis.com

The data controller is responsible for determining the purposes and means of processing personal data.

B. OBLIGATIONS OF THE DATA CONTROLLER

The data controller undertakes to protect the personal data collected, not to pass it on to third parties without the user’s knowledge and to respect the purposes for which the data was collected.

The site has an SSL certificate to guarantee that information and data transfer via the site is secure.

An SSL certificate (“Secure Socket Layer” Certificate) is designed to secure the data exchanged between the user and the site.

In addition, the data controller undertakes to notify the user in the event of rectification or deletion of the data, unless this would entail disproportionate formalities, costs and steps for the data controller.

In the event that the integrity, confidentiality or security of the user’s personal data is compromised, the data controller undertakes to inform the user by any means.

USER RIGHTS

In accordance with the regulations governing the processing of personal data, the user has the following rights.

In order for the data controller to comply with the request, the user must provide the following information: first name, surname and e-mail address.

The data controller is obliged to respond to the user within a maximum of 30 (thirty) days.

A. PRESENTATION OF THE USER’S RIGHTS WITH REGARD TO DATA COLLECTION AND PROCESSING

a. Right of access, rectification and deletion

Users may view, update, modify or request the deletion of data concerning them, by following the procedure set out below:

The user must send an e-mail to the person responsible for processing personal data, specifying the subject of the request and using the contact e-mail address provided above.

b. Right to data portability

Users have the right to request the portability of their personal data held by the site to another site, in accordance with the following procedure:

Users must request the portability of their personal data by sending an e-mail to the above address.

c. Right to limit and object to data processing

Users have the right to request that their data be limited or to object to the processing of their data by the site, without the site being able to refuse, unless it can be shown that there are legitimate and overriding reasons, which may override the interests and rights and freedoms of the user.

In order to request the restriction of the processing of their data or to formulate an objection to the processing of their data, the user must follow the following procedure:

The user may request that the processing of their data be restricted or object to the processing of their data by sending an e-mail to the above address.

d. Right not to be subject to a decision based exclusively on an automated process

In accordance with the provisions of Regulation 2016/679, the user has the right not to be subject to a decision based exclusively on an automated process if the decision produces legal effects concerning him or her, or significantly affects him or her in a similar way.

e. The right to determine what happens to data after death

Users are reminded that they may organise what is to become of their data collected and processed if they die, in accordance with law no. 2016-1321 of 7 October 2016.

f. Right to contact the competent supervisory authority

If the data controller decides not to respond to the user’s request, and the user wishes to contest this decision, or if the user believes that one of the rights listed above has been infringed, the user is entitled to refer the matter to any competent court.

B. PERSONAL DATA OF MINORS

In accordance with the provisions of Article 8 of European Regulation 2016/679, only minors aged 15 or over may consent to the processing of their personal data.

If the user is a minor under the age of 15, the consent of a legal representative will be required before personal data can be collected and processed.

The site editor reserves the right to verify by any means that the user is over 15 years of age, or that they have obtained the agreement of a legal representative before browsing the site.


USE OF COOKIES

The site uses “cookie” techniques.

A “cookie” is a small file (less than 4 kb), stored by the site on the user’s hard drive, containing information about the user’s browsing habits.

These files enable it to process traffic statistics and information, facilitate browsing and improve the service for the user’s convenience.

For the use of “cookie” files involving the storage and analysis of personal data, the user’s consent must be obtained.

The user’s consent is considered valid for a maximum period of 13 (thirteen) months. At the end of this period, the site will again request the user’s authorisation to save “cookies” files on their hard drive.

a. Opposition of the user to the use of “cookies” by the site

Users are informed that they may refuse to accept cookies by configuring their browser software.

For information, users can find out how to configure their browser software to prevent cookies from being stored at the following addresses :

Chrome: https://support.google.com/accounts/answer/61416?hl=en&sjid=5885956933147471854-AP

Firefox: https://support.mozilla.org/en-US/kb/enhanced-tracking-protection-firefox-desktop#w_adjust-your-global-enhanced-tracking-protection-settings

Safari : https://www.apple.com/legal/privacy/en-ww/

Internet Explorer: https://support.microsoft.com/en-gb/windows/manage-cookies-in-microsoft-edge-view-allow-block-delete-and-use-168dab11-0753-043d-7c16-ede5947fc64d

Opera: https://help.opera.com/en/latest/web-preferences/#cookies

If users decide to deactivate cookies, they may continue to browse the site. However, any malfunction of the site caused by this manipulation cannot be considered to be the fault of the site editor.

b. Description of the cookies used by the site

The site editor draws the user’s attention to the fact that the following cookies are used during browsing:

PHPSESSID: this cookie establishes communication between the web server and the browser, and temporarily stores information about your session; _icl_current_language: cookie used by wpml to ensure that the language selected by the user for browsing the site remains active.

When browsing the site, users are informed that third-party cookies may be stored on their computer.

More specifically, these are the following third parties:

Google Analytics

In addition, the site incorporates social networking buttons, enabling users to share their activity on the site. Cookies from these social networks may therefore be stored on the user’s computer when they use these functions.

Users’ attention is drawn to the fact that these sites have their own confidentiality policies and general conditions of use which may differ from the site. The site editor invites users to consult the confidentiality policies and general conditions of use of these sites.

CONDITIONS FOR AMENDING THE PRIVACY POLICY

This privacy policy can be consulted at any time at the following address:

www.vivactis-marketaccess.com/privacy-policy/

The site editor reserves the right to modify it in order to ensure that it complies with the law in force.

Users are therefore invited to consult this privacy policy regularly to keep abreast of the latest changes.

Users are informed that this privacy policy was last updated on: 11/06/2024.


ACCEPTANCE BY THE USER OF THE PRIVACY POLICY

By browsing the site, users certify that they have read and understood this privacy policy and accept its conditions, particularly with regard to the collection and processing of their personal data and the use of cookies.